13.1 Materials in personnel files of employees that may serve as a basis for affecting the status of their employment are to be made available for the inspection of the person involved or his/her authorized representative with a statement of authorization signed by both the employee and his/her authorized representative.
13.2 Such material is not to include ratings, reports, or records which (1) were obtained prior to the employment of the person involved, (2) were prepared by identifiable examination committee members, or (3) were obtained in connection with a promotional examination.
13.3 Every employee shall have the right to inspect such materials upon request, provided that the request is made at a time when such person is not actually required to render services to the employing District.
13.4 Information of a derogatory nature, except material mentioned in Article 12, shall not be entered or filed unless and until a conference has been held with the employee relative to this information and the employee has had an opportunity to review and comment thereon. An employee shall have the right to enter and have attached to any such derogatory statement, his/her own comments thereon. This review shall take place during normal business hours, and the employee shall be released from duty for this purpose without salary reduction.